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Using IVM Remotely

COVID-19 has changed the way many people work, including school personnel. Many school districts have delayed the return of classes for safety and health concerns and are looking for virtual tools and services to assist in continuing lessons and data collection. 


Since our IVM software actually tracks more staff check-in’s than visitors, our management and development teams reviewed our software for ways it could contribute to our customers’ new needs. As a result, our developers worked quickly to create a new IVM feature called Remote-Link that allows the creation of secure, shareable links to track people/tasks/items remotely on a phone, tablet, PC, etc. This new feature is now available to all of V4 customers.


School administrators can create stations specifically for staff and volunteers to keep track of activities while working from home (or anywhere). Some uses for Remote-Link include:

Staff Time Logging

Many school customers use IVM for tracking work hours at school, why not while at home too? Being able to “log in and out” of virtual classrooms or administrative work can now be easily done remotely by creating a remote station, emailing the link to it, and having staff save the link on their phone or desktop.

Volunteers Time Logging

Schools that have volunteers helping out delivering lunches, remote tutoring, preparing materials, etc. can now also have their time logged remotely. Creating a station for volunteers (like staff), to save on their phone, makes logging time a breeze. In addition, the school administrator can automatically tabulate and report hours just like when they volunteered at the school. This feature will also be useful for future field trips or any volunteer effort away from school.

Record distribution of free lunches

Many districts are struggling and reacting to the needs of their students and how they will continue to feed children daily. Therefore, lunch distribution sites are being set up and IVM can be used to log the lunches being passed out and who they are being sent home with. So accurate logs of the number of lunches sent and which families are utilizing this service can be kept.

Tracking of school/district hardware

Currently with students and staff having to work at home, districts are having to lend hardware, like PCs or tablets. IVM can be set up for hardware check in/outs just like visitors or staff.

Then go into the station settings and enable Remote-Links. Please make sure to set an expiration date that makes sense for your user. This expiration date can always be extended if needed. The link will be generated and you may pass out those specific links to your users. If ever you feel you need to take it down immediately or change the URL, you will have the option to do so. Security is still our #1 priority. 

To get your school(s) set up with Remote-Links, please fill out the form below and we will reach out with instructions. For support assistance, please email Support@identakid.com or call 800-890-1000 option 2.

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